Privacy Statement
D. L. Blain & Co., LLC recognizes the importance of protecting personal and financial information. Therefore, we are committed to maintaining the confidentiality, integrity and security of the personal information that is entrusted to us. This Privacy Statement describes D. L. Blain & Co., LLC’s practices with respect to the collection, use, safeguarding, and destruction of personal information. We will notify you in advance if our privacy policy is expected to change. We are required by law to deliver this Privacy Statement to you annually, in writing. If you have any question regarding this Privacy Statement, please contact us at (252) 633-0107.
1. THE COLLECTION OF PERSONAL INFORMATION
The categories of nonpublic information that we collect from you may include information about you and your family’s contact information, social security numbers, dates of birth, employment information, personal finances, insurance policies, wills and trusts, information about your health (to the extent that it is needed for the financial planning process), and other related information. We do not collect information other than what you provide to us orally or in writing.
2. USE OF PERSONAL INFORMATION
D. L. Blain & Co., LLC does not sell, lease, license or otherwise provide access to the personal information of its customers to unaffiliated third parties, vendors, solicitors or firms except as provided by law and outlined below. Additionally, we do not reserve the right to disclose such information in the future without modifying this Privacy Statement and obtaining your permission first.
D. L. Blain & Co., LLC uses the personal information of its customers as follows:
| a.) |
We use your information internally to develop, implement, and monitor financial and investment plans designed to help you meet your personal financial goals. |
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| b.) |
We may disclose a limited amount of information about you to your brokerage firm, Schwab Institutional, in order to execute securities transactions on your behalf. Additionally, we may use the services of a specialty broker to obtain preferred pricing on certain transactions. These transactions are generally limited to fixed income securities and require us to disclose your name, social security number, and account number. We require strict confidentiality in our agreements with such securities brokers that require access to your personal information. |
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| c.) |
We may, in certain circumstances, disclose personal information with attorneys, accountants, or other financial experts with whom we consult, or with whom you have established a relationship, to obtain specific expertise when developing financial and investment plans for you. We only disclose enough relevant information related to the specific task and these disclosures are usually done as an anonymous set of factual data, without revealing the client’s name. We require strict confidentiality in our agreements with such outside advisors that may require access to your personal information. |
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| d.) |
With your explicit permission we may disclose your name, phone number, and city and state of residence on our reference list. We provide this list to prospective clients who would like to talk to current clients about our services. This list is provided only upon request and historically has been used only once or twice per year. |
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| e.) |
We may disclose personal information to law enforcement personnel, State and Federal Securities Regulators, or other persons if we determine, in good faith, that law, court order, or regulation requires such disclosure. North Carolina State Securities Regulators routinely review D. L. Blain & Co., LLC’s company records and your personal information. All other instances would be unusual and infrequent in nature. |
3. SAFEGUARDING OF PERSONAL INFORMATION
We maintain a secure office environment to ensure that your information is not placed at unreasonable risk. All personal paper records are contained in locking file cabinets within a lockable building. All electronic records are contained within a password protected software environment, also within the same locking building. Additionally, we employ 128-bit secure data encryption techniques and authentication procedures when operating over public phone lines on the Internet. All computer equipment is physically disconnected from the Internet when not in use.
4. DESTRUCTION OF PERSONAL INFORMATION
Personally identifiable information about you will be maintained while you are a client, and for the required period thereafter that records are required to be maintained by federal and state securities laws. After that time, your personal information will be destroyed. Additionally, we periodically review our paper and electronic files, and if data is no longer relevant or required by law to be maintained, we may destroy it. To carry out personal information destruction we use two methods. For electronic records, we use Norton’s software “WipeInfo”. For paper records, we utilize a 1/8” cross cut shredder. Both of these methods are in compliance with government standards for destruction of secret military data.
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